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About conference / Fees and terms

 

 

 

 

Registration for the 53rd European Rotorcraft Forum is now open! 
All presenting authors require a registration for the full conference. 

>>>REGISTER HERE

 

Important dates 

 

Conference date: 7-10.09.2027

Abstract submission open: December 1st 2026

Abstract submission deadline: February 14th 2027

Notification abstract acceptance: April 9th 2027

Final paper submission deadline: July 23th 2027

Technical program online: August 13th 2027

Presentation and speaker bio submission deadline: August 27th 207

The location of our conference: Park Inn by Radisson, ul. Monte Cassino 2, 30-337 Kraków

Welcome Reception: Park Inn by Radisson, ul. Monte Cassino 2, 30-337 Kraków

Gala Dinner: Polish Aviation Museum, 39 Jana Pawła II Avenue, 31-864 Kraków

 

 

Registration fees include

Attendance to conference technical program, conference proceedings, coffee breaks, lunches, 1 ticket for the Welcome Reception, 1 ticket for the Gala Dinner (subject to availability or unless explicitly excluded) and the technical tour (subject to availability).

Please note: only presenters can register as speaker, co-authors can't choose this option. If you register as a member, please provide proof of membership when filling out the registration form.

 

Registration fees

 

Participants                                                      early bird regular
Non-member  €1050.- €1100.-
Member (CEAS - VFS)   €950.- €1000.-
Speaker / Session chair €1000.- €1050.-
PhD Students   €750.-   €800.-
BSc / MSc Students   €550.-   €600.-
BSc / MSc Students (no dinner)   €450.-   €500.-
     

If you would like to bring your partner to the Gala Dinner or Welcome Reception , you can purchase
an additional ticket:

Gala Dinner €100.-

Welcome Reception €50.-

Early Bird fees are available until June 30th.2027
 


Cancellation policy

All cancellations at the initiative of the delegate must be submitted in writing to erf2027@pw.edu.pl
 
For cancellations received more than 30 days prior to the conference (before 06/08/2027), the registration fee will be refunded minus an administrative handling fee of €50 per cancellation plus 2.5% of the total registration fee. These amounts will be deducted from the refund.
 
For cancellations received less than 30 days prior to the conference (from 07/08/2027 up to 06/09/2027), cancellation fees will apply equal to 80% of the registration fee. The remaining 20%, minus the administrative handling fee of €50 plus 2.5% of the total registration fee, will be refunded
 
For cancellations received upon or after the start of the conference (from 07/09/2027), no refund will be granted and the delegate will be required to pay the full registration fee.


Payment

 

Payment is possible only by bank transfer. Please wire the money to the organizer’s bank account (or the account mentioned for payment).

For early bird registrations, payment must be received before 7 July 2027. The fee changes automatically on 1 July 2027. For registrations on or after 1 July, payment should be received before 20 August 2027.

Please reach out to erf2027@pw.edu.pl if you have any questions regarding payments, bank transfers or invoices.

    After you have registered and paid the registration fee, please send a request by email to erf2027@pw.edu.pl

 

Group registration

    For more informations regarding group registrations, please reach out to erf2027@pw.edu.pl

 

Visas

Delegates in need of a visa should apply directly to the Polish Embassy or Consulate in their home countries. Detailed information about visa requirements is available on the website of the Ministry of Foreign Affairs of the Republic of Poland: https://www.gov.pl/​web/diplomacy/visas
Please note that the organisers cannot assist with the application. Upon request, a Letter of Invitation can be supplied, provided that you have registered and paid for attendance to the conference.

After you have registered and paid the registration fee, please send a request by email to erf2027@pw.edu.pl, stating your full name, institute details (name, city), email, date of birth, place of birth, passport number and expiration date of the passport. The Letter of Invitation will be emailed to you within 5 working days. Please note that this letter of invitation does not imply any financial responsibility for ERF 2027 and/or the organisers.

Please make sure to allow ample time for your visa application: apply at least 3 months in advance! In case your visa application is rejected, you can request a reimbursement of the registration fee until 14 days before the start of the congress. Proof of the rejection needs to be sent together with your request. The paid amount minus administration costs will be reimbursed, except if an incomplete visa application is the reason for rejection.

Please note: You are a registered participant only after we have received payment of your registration fee!